PROCURE-TO-PAY · HOSPITALITY · SOUTH AFRICA
The Marks397 Procurement Suite connects Kitchen, Purchasing Office, Stores and your Suppliers across all five venues — with role-based access, live delivery tracking, full audit trails and operational reporting in South African Rand.
Fifteen modules covering the full lifecycle — from the kitchen's first request to the supplier statement.
Kitchens raise delivery-date orders per venue and strength; locked once a PO is issued.
Purchasing converts approved orders into POs with quote pricing and approved-supplier control.
Stores capture GRNs with split-delivery support, short-delivery flags and variance checks.
Supplier invoices matched to GRNs with PO price pre-fill and cost-variance detection.
Consolidated payment runs, POP/EFT confirmation and supplier checklists.
Kitchen issue requests fulfilled by stores with expense certificates.
Counting lists with automatic movement freeze and variance reporting.
Quote requests, comparison and supplier approval workflow.
Asset register with printable schedule and signature blocks.
Supplier master with categories, fill-rate history and status control.
Ten live operational reports — outstanding deliveries, overdue invoices, cost variances and more.
Supplier account statements over any period — save, send and print.
A phone-first workspace: place orders, watch live delivery ETAs and raise issues on the go.
Suppliers accept or decline POs, update dispatch/delivery status in real time and resolve issues.
Every user sees exactly what their role allows — enforced by the platform's access matrix.
Raise orders per venue, request stock issues, track order status to PO and follow live deliveries.
Issue POs, capture invoices, run payments, manage suppliers, quotes, reports and statements.
Receive deliveries against POs, fulfil issue requests and run stocktakes with movement freeze.
View incoming POs, accept with an ETA, update dispatch and delivery status, comment and resolve issues.
Managed from the Superadmin Backoffice — users, roles, logs and system health in one place.
Passwords stored as salted SHA-256 hashes — never in plain text.
Repeated failed logins lock the account automatically (configurable threshold).
Idle sessions expire automatically; every page requires a valid session.
Create, disable, reset and audit users per role and venue.
Module-by-module access matrix, editable live by the superadmin.
Every login, document save and admin change is logged with user and timestamp.
Sign in with your role account to explore the live platform.
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